When the developer knows exactly what the client wants, the result is the best possible and is achieved in the most effective way.

Why is it necessary to systematize and record your requirements when ordering a mobile application? This is the best way to ensure that the developer understands exactly and completely what you want. Thus, the work on the project achieves maximum efficiency both on the part of its team and in your company. The question is how to create a task sheet. Here we will offer a wide range of tips and guidelines plus specific solutions.

What is the task sheet to make a mobile application? Generally speaking, this is a formal presentation of the idea you have. The aim is to avoid all possible ambiguities. The assignment is usually in the form of a document with requirements, which the client hands over to the developer. The document should describe how you see the result of the project to make sure that the team will go in the right direction. Here’s how to create it.

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How to approach the task sheet?

Carefully written requirements document eliminates uncertainty and ensures that the Android or iOS app development team will do exactly what you want when creating your mobile application. It should, among other things, outline the scope of the project so that professionals can assess the complexity and scope of the work with precision and present a solid time frame for implementation, divided into stages. How to create such a document? For starters, take advantage of the following tips.

1. Describe the idea in general

Try to explain your idea in one sentence that summarizes it best. Set the main goal. Share exactly what you want to achieve. You can also mention the main features that you want the mobile application to have.

2. Think about consistency

Imagine that your mobile application is a new world that the user enters for the first time. The idea is to describe his experience while getting acquainted with the application. What are the first steps you take? Does he need help getting acquainted with the application? Do I need to create an account? You can then focus on what will be on the initial screen and those that follow. This approach will help you determine the user’s path.

3. Explore existing mobile applications

They are a great source of inspiration. You can search for such apps for Android on Google Play and for iOS on the App Store. It is advisable to concentrate on those of the world’s leading brands in your industry. Mark design elements, such as shape to create an account, and features such as automatic updating of information you like. You can then add this information to the requirements document. Guidelines of this kind are especially useful for Android and iOS app developers, and at the same time, you can be sure that the elements and functionalities of your application will be original.

4. Focus on the most important features

In the mobile application development task sheet, include the main components and features that you want the application to have, leaving the details, such as the color of the buttons, aside. The developer team will work out the details after defining the concept for the application. At the stage of writing a document with requirements, you need to focus on the main thing, namely how the app will help users solve a problem they have and/or improve their daily lives.

5. Set priorities

For each project, including the development of a mobile application, there are time and financial frameworks in which the developer must fit. It is therefore important for the client to set their priorities. When creating lists of components and features, it’s best to arrange them according to how important they are to you. An easy way is to label them as ‘mandatory’, ‘recommended’, ‘desirable’, and ‘possible’ according to your priority level.

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6. Complete the text with sketches

You can create rough or more detailed sketches on the screens of the mobile application to express your idea more clearly. Sometimes it is better to show things than to describe them in words.

Creating a task sheet for creating a mobile application is not an easy task, especially considering that it depends on obtaining a software product that fully reflects your idea and vision. To perform this initial and extremely important task, you can rely on the services of a consultant with experience in making mobile applications. This way you will generate a document with clear and precise requirements, including professionally made sketches, regardless of your knowledge and skills in the digital field.

How to choose the format for the document

This is the next and final step in creating a task sheet for creating a mobile application. Here we will look at the main formats in detail so that you can make the right choice for you. There are three of them.

1. Functional Specification Document

This is the format used “by default” in the field of software development. It includes a standard list of items that answer the most important questions about the future mobile application: what will it do and how will it do it?

Here we will present an example of the content of this type of document, known as a functional specification document or FSD for short. Let’s say the goal is to develop a weather forecast application. Here is what the functional specifications sheet would look like:

– The home screen contains basic information about the current time at the user’s location – temperature and condition, and it is updated automatically.

– When you touch the menu button, it appears on the screen, sliding over the displayed content.

– The menu contains main categories according to the types of weather forecasts – daily and for longer periods.

– There is a special functionality for selecting another location in the country and abroad, for which to show the current weather and forecast.

– The search engine allows the user to enter the desired location.

– A special tutorial can be called up via the menu, showing the main components of the application and the gestures by which it is controlled.

As you can see, the document with the functional specifications is an accurate and complete description of the idea that the business has. The person or team that creates it must have significant experience in the development of native mobile applications, naturally including detailed knowledge of the various operating systems for which they are created. This makes the role of the consultant leading.

2. User stories

This is a more informal type of document, but it is also a powerful tool that can be used for a project. It is a list of things that the user can do on the mobile application from his point of view. The list can be supplemented with explanations of why the user would like to take the described actions.

Read More: Why Hire Android App Developers in India?

Taking the example of the weather forecast application, we will look at what a user story might look like:

As a user, I would like to be able to:

– See how many degrees the temperature is outside and also how much it feels;

– To consider a detailed weather forecast for the coming days;

– To be able to check what the weather will be like in any other city in the country;

– Get help if I don’t know how to handle the application.

These explanations seem simpler than the functional specifications, but give a good idea of what the basic requirements are and exactly what consumers would like. This is an excellent guide in building the application. If a functionality emerges as being of paramount importance, for example, it can be removed or left for later as part of the development of the mobile application. Another advantage of this format is that different user stories can be told to get a better idea of what the application should be able to do and how.

It is important to note that a user story cannot be used directly by the development team. The story is “reformatted” into a specific task with technical parameters. This is usually done by the project manager after a detailed discussion with the client.

Read More: Top Mobile App Development Companies in USA

3. Sketches

As already mentioned, the sketches on the screens of the future mobile application present the idea visually in an unambiguous way. To create them, you need a good knowledge of the user experience and the process of its construction: what elements and states each screen should have and how the screens are interconnected, shaping the user’s path. Technical skills are also important. As mentioned, the consultant would be especially useful in using this format for the application development task sheet.

Combining formats

This is an extremely useful solution, especially when it comes to a more complex mobile application. The question is which formats to combine. One of the most commonly used options is to present custom stories along with sketches. While the stories explain what the user wants to do, the sketches show visually how this happens. This option achieves an in-depth understanding of the task while saving time and effort in creating it.

Recommended Read: iPhone App Development Companies


When you have a precise task sheet for the development of your mobile application and you have chosen the right developer for the project, you can rest assured about the results. Initially, the team will create an interactive prototype to test and present to you. After you confirm that it meets the specified requirements, the team will proceed with the development of the application.

Project Manager

Dinesh Shilak is a tech enthusiast and a dedicated writer who brings a fresh perspective to the world of technology through his engaging blog posts. With a keen interest in the latest technological advancements, Dinesh's passion for the field shines through in his writing.

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